Getting started guide

Choose the view that works best for you

Depending on your goal and planning horizon, you can view cards in Timeline and Calendar views. The Timeline view lets you to visualize your project plans and team workload. The Calendar view helps you to manage your personal and team schedules. It also makes it easy to keep track of important deadlines and milestones.

Planyway Getting Started Choose the View

Organize your backlog

A board is made of lists, and all your cards are divided into lists. You can define lists for different projects, project stages, types of tasks, business areas, team members, or clients — whatever you want. Customize your tasklist by choosing between the list view or kanban view and set up orientation: top, bottom, left, or right. Read more.

Planyway Getting Started Organize Your Backlog

Add cards

There are several ways to add a new card to Planyway:

  • Drag and drop a card from the task list to the Calendar view. Reschedule a card by dragging and dropping it to a new date or time. Stretch it to the left or right by clicking and dragging the edges to span it for multiple days.
  • Click on the date and time on the calendar or timeline where you want a new card to start. Then, stretch to define the duration.
  • Schedule cards from the card editor in Trello by setting start and end dates, or click “Plan on timeline.” After setting the start and end dates, the card appears in Planyway’s Calendar view.
Planyway Getting Started Schedule Cards

Color-code cards with labels

Color-code your cards with labels to quickly identify tasks by project, type, or workflow stage. With a color-coded timeline or calendar, you can quickly identify cards you’re looking for.

To apply or remove a colored label from a card, right-click on a card and choose Labels, or use the L hotkey.

Planyway Getting Started Color-code Cards

Use filters to focus on cards with specific labels.

Add checklists to cards

Add checklists by clicking the checklist icon in the upper-right corner of Planyway’s card editor. You can also schedule and assign checklist items to your team members.

Planyway Getting Started Click Add Checklist Item

Set dates for each step and assign it to a team member to get a clear view of your schedule on a timeline.

Complete cards

There’s nothing quite like crossing off a task when it’s finished! To mark a card as completed, hover over the card’s name and click the check icon .

Archive completed cards

To archive a completed card, hover over a card’s name and press the C key. Or right-click a card and choose the Archive option.

Planyway Getting Started Archive Complete Cards
Tip: Archived cards will remain archived indefinitely and disappear from the timeline. If you need to view archived cards, you can show them by choosing the option in the View Settings menu .

Sync with Google Calendar

With Google Calendar synchronization you can display Google Calendar events in Planyway and create Google Calendar events from scheduled cards. All the changes you make in Planyway will be reflected in the connected Google Calendar and vice versa.

  1. Click the Sync with Google toggle in the sidebar.
Planyway Getting Started Sync With Goolge Toggle
  1. When prompted, sign into your Google account.
  2. Choose the sync options you prefer.
  3. A new calendar with your board’s name will be created in your Google Calendar
Planyway Getting Started Created Calendar
Tip: Each board has its own Google Calendar sync settings. To sync another board, turn it on and repeat the above actions.
  1. This integration also lets you add your Google Calendars to Planyway. The list of your Google Calendars will appear in the Planyway calendar sidebar. You can choose which of them you want to see in Planyway by clicking the checkboxes near their titles.

Events from Google Calendar will be displayed in Planyway with a special sign “G”:

Planyway Getting Started Events From Google Calendar

Subscribe to any calendar by URL

  1. Open your Outlook, Apple, or any other calendar you want to subscribe to.
  2. Copy the calendar’s export URL. If you don’t know how to do this, check the Help for your calendar app: Outlook, Google, Apple.
  3. In Planyway, click the Add Calendars option in the sidebar and paste the copied URL.
Planyway Getting Started Calendar By Url
Tip: Changes to your external calendar will automatically appear in Planyway. Note that in this case, you’ll be able to view tasks from your external calendar in Planyway, but you won’t be able to edit them from Planyway.

Multi-board view

With a multi-board view, you can track tasks from several boards on one timeline. Click next to Boards in the sidebar to choose the boards you want to connect from the list.

Planyway Getting Started Multi-board View
Tip: A color-coded icon shows which board each task belongs to.

Team Timeline

Choose the Team mode to plan and track your team’s schedule and workload. In this mode, you can easily visualize who is working on what and when.

Planyway Getting Started Team Timeline

Portfolio Timeline

Choose the Portfolio mode to visualize project plans across several boards on a single Timeline. To add boards to the Portfolio mode click the next to Boards in the sidebar.

Planyway Getting Started Portfolio Timeline

Project Timeline

Visualize your project schedule with the Project mode. It works like a more compact version of a Gantt chart.

Planyway Getting Started Project Timeline No Lanes

To group items on your Timeline by list, choose Group by “List” from the menu at the top of the Timeline view to view your plans by type of work, client, or status, depending on how you use lists.

Planyway Getting Started Project Timeline Lanes


Milestones are a great way to highlight key dates and keep your team aligned with goals and deadlines. To enable milestones, click the view settings icon in the navigation bar. Then, choose Milestones to add a milestone lane above all your team members or boards.

Planyway Getting Started Milestones

To create a milestone, click any date in a milestone lane where you want to add it.

Once you’ve created a milestone, you can work with it as if it were a regular card: give it a name, assign it to team members, set a time for it, and mark it as complete.

Adding team members to your board

You can invite your team members to Planyway (when using the Planyway web app). Click the icon next to Members in the sidebar. Enter your team members’ email addresses or Trello names. Then, click the Invite button.

Planyway Getting Started Adding Team Members

Communicating with your team

Help your team move faster and let them know if they’re on the right track or not by leaving feedback and approvals in comments. With descriptions and attachments, you can keep all of your important information at hand.

Next article Workspace

Overview the Planyway main parts, choose the view, and set up the orientation

Suggestions, feature request, bug report?