Calendars are a great way to visualize your projects as they let you easily spot critical tasks and important deadlines, which is vital to complete work on time.
So, if you want to find out how to build your team calendar in Jira, you’ve come to the right place.
This article contains:
- What’s a Team Calendar?
- Why project managers need a Team Calendar?
- How to build a calendar in Jira?
- Final thoughts
What’s a Team Calendar?
A team calendar is a single source of truth for everyone in your team. It’s a visual representation of all work that has to be done, accessible for each team member at any moment. Team calendars are a great way to bring transparency into your workflow that helps alleviate the problems of collaboration.
Why project managers need a Team Calendar?
Project managers often meet the challenge of distributing workload among teammates. This is where a Jira team calendar comes in handy so that managers can get better foresight on what their teams are occupied within upcoming weeks.
How to build a calendar in Jira?
If you’re looking for a fast way to represent Jira data in the calendar format, the Planyway app comes up first. It provides you with two different tools for visualization — monthly calendar or timeline view.
Now, let’s look at how you can make use of it in more detail:
Planyway allows you to get a clear picture of what everyone in your team is working on and when. Simply drag Jira issues to the right people and time from the task list in order to schedule work.
Apart from Jira issues, you may schedule subtasks the same way to make them visible for all the team.
When working with the timeline, you may prefer to see your schedule in other views rather than just in the daily one. If so, make use of scales to transform the timeline into the weekly, monthly, quarterly or yearly views.
This view will kill two birds with one stone. First, you, as a manager, can keep track of the work of your entire team and easily spot potential bottlenecks. On the other hand, it’s also a win-win tool for teammates as it brings more clarity into the workflow so that everyone can see the plan of work, project goals and check with milestones.
However, if you’re looking for a traditional calendar, there’s an option of a monthly Jira calendar view as well.
Manage work across projects
One of the biggest values of Planyway is the multiboard view. It lets you connect multiple Jira projects and view them all on the same page. This option becomes really useful in case your team works on several projects at a time, as it enables you to see full availability in a single place.
Except for getting an overview of tasks that your team is working on and all deadlines, the team calendar is a perfect instrument to balance workload so that no one is overwhelmed or underloaded.
We implemented workload management in a very straightforward manner. All you need to do is just stretch cards to the right or left and choose the optimal balance between task duration and the number of working hours.
The indicators are calculated based on your task estimation added inside Jira cards and daily capacity set in the settings.
Customize the view
It’s for you to decide how detailed you want issues to be visualized on the calendar. You can adjust the issue view by adding different fields to see more information straight away: dates, status, project, estimation, and logged time.
In order to view only specific information, make use of filters. With their help, you can filter issues by member, label, status, issue type, and completion status.
A team calendar can make a significant difference when collaborating across teams. By using Planyway Jira calendar plugin, you can pull your team together, bring more clarity into what they do and improve collaboration. On the other hand, it can streamline the way you, as a project manager, deal with workload distribution.