How to do capacity planning in Jira?

July 14, 2025

Here's a step-by-step guide on how to do capacity planning in Jira with Planyway.

  1. Click a Jira issue, then find the "Original estimate" field in the right-hand panel.
  2. Fill in the "Original Estimate" field and save your changes.
  3. Schedule and assign the issue by dragging and dropping it onto the Planyway workload view.
  4. Planyway automatically calculates workload based on your team's set capacity, estimates, and issue duration.
  5. Stretch an issue to the right or left to balance the workload. You will see color-coded feedback above the issues:
    1. Blue: Indicates you are under capacity (underallocated).
    2. Red: Indicates you are over capacity (overallocated).
    3. Equal sign (=): Indicates a perfect balance.
  6. Move tasks between team members or change dates to resolve conflicts.
  7. Visualize your Jira sprints to ensure all tasks fit within the sprint's timeframe.
  8. Connect all relevant projects to get a single, unified view of your team's total workload.