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Project Portfolio Management in Jira: The Complete 2021 Guide

Jira is a super mighty tool. It is designed to help you plan projects, track work, and get things done on time. Many teams use Jira to track tactical items and get outstanding results in project management thanks to it.
Project Portfolio Management in Jira: The Complete 2021 Guide
Violetta
Violetta
April 13, 2021 · 7 min read

Often Jira users have to manage multiple initiatives at a time. If you’re one of them, you know how hard it is to gain transparency across teams and projects. As Jira is able to visualize only one project at a go, you have to make use of another tool to collect data from all your projects in one place which is quite time-consuming and ineffective.

In this article, we’re going to deal with this problem once for all. We will be taking a step up to building a project portfolio for Jira and have a look at how you can see the overall picture of all your workstreams.

What is Jira Portfolio?

Jira Portfolio management is the approach that lets you visualize multiple projects together in one place to have a broader glance at your work process. You get real-time visibility of all important projects by adding them on a single timeline. As a result, you can monitor the progress and check if it matches your company goals in one holistic view. It’s the mission control for everything you need to track from strategy to execution.

Project portfolio for jira

Why do you need a portfolio in Jira?

The portfolio will help you organize your most important projects, monitor their health in real-time, drill down to a more detailed level, as well as keep your team updated on progress. With Atlassian Jira portfolios, you can say goodbye to the manual work of searching, tracking, piecing together information and status updates, but instead spend more time doing your job.

Building a portfolio is especially handy when you need to:

Align with company goals

One of the biggest challenges for many teams is that there’s no way to see how you’re progressing towards your goals. You can only manage all workpieces separately and have no chance to track the status of strategic initiatives. With portfolios, you see all projects aligned with the company goals, so everyone can understand what’s going well and what needs more attention.

Launch products

When developing a project, multiple teams are involved. It requires a lot of cross-functional collaboration, as you have to coordinate teams and departments properly and have a single source of truth for the progress they make. In this case, the Jira portfolio can become a great instrument for capacity planning.

Prioritize work

When you have one team that works on multiple projects, you need to prioritize work across teams fast and make tradeoff decisions. Having clear agile roadmaps on one page, you can coordinate workload across projects much faster.

How to use the Jira portfolio plugin?

1. Add Planyway app

Find the Planyway app in the Atlassian marketplace, then set it up.

Atlassian marketplace

2. Visualize multiple projects

Open one of your projects and connect the others you need in the Planyway main menu at a click. Then, you will get all of them visualized in one big picture.

3. Plan resources by drag and drop

Easily find and plan available resources for upcoming tasks. Use your resource capabilities at their maximum and reduce risks of over or under allocation.

4. View milestones and releases

Get absolute visibility and control of all milestones and releases. See them all in separate timeline lanes to get clear orienting points.

5. Monitor progress in real-time

Get a clear overview of how your projects are progressing and drill down to more details any time to spot and fix issues before they derail your initiatives. Instead of manually piecing together task statuses to make adjustments to your plans, you get up-to-date insights into how things are going to work and can keep everything under control.

6. Share updates

Instead of spending time on building a presentation to share progress with executives or review results in your next team meeting, just demonstrate your project portfolio to see what projects are on track, which of them need more attention, and where you have to adjust plans.

Final thoughts

There is no way that high-level objectives should be left aside. So, do not hesitate to build up a portfolio. It is the right approach to avoid overspending, inefficiencies and manage changes more effectively. It will provide you with better decision-making and help you prioritize high-value projects.

Suggestions, feature request, bug report?