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Trello Timeline vs Planyway Timeline

Trello is a great tool for project management. But it always had one big flaw - lack of timeline view which is a must for everyone who plans projects and organizes teamwork. Up until now, it has been compensated by Trello’s power-ups such as Planyway, TeamGantt, BigPicture, etc. But this February Trello has finally released their own timeline tool which is available for Business plan users.
Trello Timeline vs Planyway Timeline
Violetta
Violetta
March 09, 2021 · 7 min read

We took a moment and explored this very promising update. So, we’re about to share our insights and compare Trello’s and Planyway’s timelines to see the pros and cons of both.

1. Timeline View

From first sight, these timelines seem similar with cards scheduled depending on their start and end dates. Both of them provide a timeline split by team members, labels, and lists. But let’s dig a little deeper and see their differences:

Checklists

All Trello users know that subtasks are created through check-lists. As long as you don’t use them, Trello’s timeline is gonna work well. But once you ask yourself if it’s possible to visualize them along with your tasks - the answer is no. The only way to see smaller steps is inside cards.

Planyway’s approach is different. It treats check-list items with the same respect as regular cards and lets you visualize them as well. One more benefit is that Planyway allows you to set check-list items as multiple-day cards.

planyway vs trello timeline checkitems

Labels

Labels are a really useful feature when you’re looking for a way to track types of activities, statuses, or prioritize tasks. Both timelines make it possible to see tasks by label lanes, so the workflow can be tracked by labels. Yet it might work well enough, Planyway has a trick up its sleeve. All cards have a background color that matches the color of labels, so you always can keep track of them no matter what view you work in.

planyway vs trello timeline label lanes

Cards from other boards

When managing multiple projects it’s so time-consuming to switch tabs from one to another. On Planyway you can add any board to the current one and see them together on one page which is extremely important when managing people’s workload. For a more clear project overview, choose Board lane view and see each board in a separate lane.

planyway vs trello timeline mulriboard

Filters

On Trello, you see all cards together which might become very overwhelming. Planyway adds filters to see only the cards you need. Cards can be filtered by members, lists, or labels.

planyway vs trello timeline filters

Completed cards

The only way for completing cards on Trello is to move them onto the Done list on your board. As a result, you can see completed cards only in List lanes. On Planyway no matter what view is used, you can complete cards, then choose whether you want to see completed cards or not.

Archived cards

Archived cards are not visible on Trello’s timeline, while on Planyway you can choose to see them along with completed cards or not.

planyway vs trello timeline archived cards

Weekends

Most people don’t work at weekends, so it’s nice to have the option to switch them off which is possible on Planyway.

Lanes

The biggest problem of Trello lanes - they are fixed. This means you can’t reorder them, and which is worse - can’t hide ones you don’t need for now. So, if there are people on your board who are just observers or there are lists you don’t want to see - they are visualized anyway. On Planyway it’s all customizable including the unassigned lane which is always at the bottom on Trello.

Usability

Cards can not be dragged on Trello’s timeline, so the only way for reassigning or rescheduling cards is through the card’s editor. Also, you can’t reorder cards to prioritize what should be done first.

2. Board

The biggest challenge in Trello’s calendar or timeline is that it just overlays boards as a pop-up window. You can’t work with both and should constantly switch from one to another. Moreover, if on Planyway it’s possible to create cards right on the timeline or simply drag cards from the board to assign and schedule, on Trello you need to close the timeline, get back to the board, create a card, then open your timeline again. Sounds like it takes a lot of time…

3. Mobile app

Trello’s timeline for the mobile app is still in development and expected soon. If you are looking for a way to plan on the timeline on your mobile phone, download the Planyway mobile app for iPhone or Android and use it along with all calendar views.

planyway vs trello timeline mobile app

4. Extra Planyway goodies

Milestones

Any project manager knows that milestones are important. We need to see when important deadlines are coming. That’s the reason why we added milestones on Planyway.

planyway vs trello timeline milestones

Dependencies

Dependencies are really useful when for high-level planning, as it’s important to see when one task can’t be done without another.

planyway vs trello timeline milestones

5. Pricing

Planyway pricing is half less than Trello’s Business plan ($5 against $10). What’s more, on Planyway you can buy paid subscriptions only for people who need extra paid features, others can use the free plan or just a Trello board and see all changes anyway. Whereas on Trello you have to buy a paid plan for all your Trello team. The disadvantage is also that if you manage several teams, you need to buy a new subscription for yourself several times which is quite costly. On Planyway only one is required no matter how many teams you work with.

Conclusion

The best way to understand which app works better for your needs is of course to start a free trial. Both Planyway and Trello provide free 14-day trials. But I guess the difference sticks out a mile as, besides some advanced functionality, the Planyway timeline is much more flexible, customizable, and user-friendly. Anyway, it’s a great new start for Trello and we’re sure that lots of cool improvements for this new timeline feature are coming soon.

Suggestions, feature request, bug report?